Diplomatic Passport Application Requirements

Procedures for Submitting Diplomatic Passport Applications

CVPS Order Form

US Direct Hire: Submit items 1 through 4

  1. Completed passport application(s):

Applications by Mail (DS-82 Form) need to be signed and dated.

However, customers using DS-11 (First-Time and Minors)

http://travel.state.gov/passport/forms/ds11/ds11_842.html, need to

apply in person and must not sign the form until in the presence of a

passport office or acceptance facility agent.

  1. Two identical passport photos. Available at the Classified VPS Office,

Room C1-7, RRB, Phone 202.842.8617; Fax 2.2.842.8619. If you provide

your own photos, it must have been taken within the last 6 months, in

normal attire and must be 2”x2” with a white/off-white background.

Photo Requirements –

http://travel.state.gov/content/passports/en/passports/photos/photos.html

  1. Proof of Citizenship.

A previously issued U.S. Passport (valid or expired);

  1. Employee must complete the Classified VPS Order Form
  1. Completed Diplomatic Passport Application Information Sheet

US Personal Services Contractor (PSC’S):

­­­­­­­­­­­­­­­­­­­­______________________________________________________________________________

(1-6) As with Direct Hire employees, submit items 1 through 5,

(7) Completed DS-5524 – Supplemental form and;

(8) A copy of Contract pages showing signatures and expiration date- Contract

cover page with completion date and Contract page/s that shows the number of possible option/extension years.

DS-82 Form

DS-5524 SIA Supp Form Contractor Personal Service Contractor Form

MINOR DEPENDENTS

 For Diplomatic passport, you need to submit

Completed Classified VPS Order Form

Completed Diplomatic Passport Information Sheet – Sponsor’s information

Copy of Travel Authorization listing your dependent/s as authorized to travel or OF 126 – Foreign Residency

and Dependency Report signed by an approved AID/OHR (newborn dependent only)

Email to us the above completed forms, so that we may provide the Agency Memo authorizing the diplomatic passport request.

 Diplomatic passport requirements for minors –

  • Original Birth Certificate or Certified Copy
  • Completed but not signed DS 11

https://pptform.state.gov/

  • 2 Passport Photos

Photo Requirements –

https://travel.state.gov/content/passports/en/passports/photos/photos.html

  • Signed Agency Memo (we provide based on the information provided on the Diplomatic

Passport Information Sheet)

  • Copy of OF-126 or Travel authorization listing the dependent/s

Passport applications for children under age 16, who have or have not had a passport in

the past, must be submitted in person at a passport agency or authorized passport

application acceptance facility. The child must be present. Both parents and guardians should appear with the child.

 They must go through a special process to confirm that your minor dependent/s may go through the process of applying for the Diplomatic passport.

If you’re going to the US Post Office, you need to instruct the Post Office Passport Acceptance

Officer to seal the application/s in an envelope, enclose a copy of the Agency Memo and to give it back to you for Agency processing (“Hand Carry”).

Attach on the outside of the sealed envelope a copy of the Agency Memo.

For additional information on minors

https://travel.state.gov/content/passports/en/passports/under-16.html

Special Requirements for All Minors Ages 16 & 17-

https://travel.state.gov/content/passports/en/passports/16-and-17.html

Send/bring the sealed envelope with completed Order form to:

Attn: Ernie Borja

USAID/Classified Visa and Passport Services

1300 Pennsylvania Avenue N.W.

Room C1-7

Washington, D.C. 20523

Tel. 202.842.8617 / 202.842.8618

Fax 202.812.8619

For Diplomatic passport for dependents over 16 years old –

Completed Diplomatic Passport Information Sheet –sponsor’s information

(Email to us the above completed forms, so that we can provide the Agency Memo authorizing the diplomatic passport request) 

Requirements –

  •   Current valid US passport
  • Completed DS 82
  • 2 Passport photos (Photo Requirements) 

http://travel.state.gov/content/passports/en/passports/photos/photos.html

  • Signed Agency Memo
  • Copy of TA approved listing your spouse/dependents as authorized to travel
  • Copy of Sponsor’s Diplomatic passport bio page

Send/bring the sealed envelope with completed Order form to:

Attn: Ernie Borja 

USAID/Classified Visa and Passport Services 1300 Pennsylvania Avenue N.W. 

Room C1-7 

Washington, D.C. 20523 

Tel. 202.842.8617 / 202.842.8618 

Fax 202.812.8619 

FYI:

Online PassportWizard  https://pptform.state.gov/  for Passport Applications

The Special Issuance Agency (SIA) encourages all individuals applying for diplomatic, official, and no-fee dependent passports to utilize the Online PassportWizard  https://pptform.state.gov/ for completing passport applications. The Online PassportWizard is designed to assist applicants to electronically complete a passport application form, which includes an integrated barcode containing the applicant’s biographic information. This barcode allows for quicker processing once received by a passport agency.

Using the Online PassportWizard  https://pptform.state.gov/  reduces data-entry errors and processing time, and helps the applicant complete the correct form(s). The application wizard can be used to create application forms for new passports, to replace lost or stolen passports, to renew expiring passports, to request corrections to existing passports, or to add additional pages to an existing passport.

The online wizard is found at pptform.state.gov https://pptform.state.gov/.

DEPENDENT – First Time Passport

For Diplomatic passport, you need to submit –

Completed Classified VPS Order Form

Completed Diplomatic Passport Information Sheet – Sponsor’s information

Copy of Travel Authorization listing your dependent/s as authorized to travel 

Email to us the above completed forms, so that we may provide the Agency Memo authorizing the

diplomatic passport request.

 

Diplomatic passport requirements for Naturalized citizen –

  • Signed Agency Memo (we provide based on the information provided on the Diplomatic Passport Information Sheet)
  • Travel authorization listing the dependent/s

An acceptance officer would be involved since your spouse is applying for a passport for the first time.

The process would have to be facilitated ‘in-person’ meaning that your spouse would have to go to the Passport Office or to a US post office so that he/she could go through a special process to confirm that he/she may go through the process of applying for the passport.

If you’re going to the US Post Office, you need to instruct the Post Office Passport Acceptance Officer to seal the application/s in an envelope, enclose a copy of the Agency Memo and to give it back to you for Agency processing (“Hand Carry”). 

Attach on the outside of the sealed envelope a copy of the Agency Memo.

Mail/bring the sealed envelope with completed Order form to:

Attn: Ernie Borja

USAID/Classified Visa and Passport Services 1300 Pennsylvania Avenue N.W.

Room C1-7

Washington, D.C. 20523

Tel. 202.842.8617 / 202.842.8618 Fax 202.812.8619

For Diplomatic passport for Spouse –

 Completed Diplomatic Passport Information Sheet –sponsor’s information Copy of TA listing your spouse /dependent as authorized to travel

Copy of your Diplomatic passport bio page

Requirements –

  • Current valid US passport
  • Completed DS 82
  • 2 Passport photos Photo Requirements –

http://travel.state.gov/content/passports/en/passports/photos/photos.html

  • Signed Agency Memo (Letter of Authorization) – we provide
  • Copy of TA listing your spouse /dependent as authorized to travel
  • Copy of Sponsor’s Diplomatic passport bio page Send/bring the requirements with completed Order form to:

Attn: Ernie Borja

USAID/Classified Visa and Passport Services 1300 Pennsylvania Avenue N.W.

Room  C1-7 Washington, D.C. 20523

Tel. 202.842.8617 / 202.842.8618

Fax 202.812.8619

FYI:

Online PassportWizard https://pptform.state.gov/ for Passport Applications

The Special Issuance Agency (SIA) encourages all individuals applying for diplomatic, official, and no-fee dependent passports to utilize the Online PassportWizard https://pptform.state.gov/ for completing passport applications. The Online PassportWizard is designed to assist applicants to electronically complete a passport application form, which includes an integrated barcode containing the applicant’s biographic information. This barcode allows for quicker processing once received by a passport agency.

Using the Online PassportWizard https://pptform.state.gov/ reduces data-entry errors and processing time, and helps the applicant complete the correct form(s). The application wizard can be used to create application forms for new  passports, to replace lost or stolen passports, to renew expiring passports, to request corrections to existing passports, or to add additional pages to an  existing passport.

The online wizard is found at pptform.state.gov https://pptform.state.gov/

For Diplomatic passport, you need to submit the following:

Current valid US Passport – since you are overseas, you may present your current US Passport at the Consular Section of the US Embassy they will make a colored copy and certify/stamp the copy. Special Issuance Agency will accept it in lieu of your passport.

Completed and signed DS 82 Completed traveler information Travel Authorization

2 passport photo- it must be taken within the last 6 month, in normal attire, and must be 2”x2” with a white/off- white background.

Send/bring the following to: Attn: Ernie Borja

USAID/Classified Visa and Passport Services 1300 Pennsylvania Avenue N.W.

Room C1-7 Washington, D.C. 20523

Tel. 202.842.8617 / 202.842.8618

Fax 202.812.8619

  • We strongly encourage you to mail your passport application and any personal documents using a traceable delivery method – FedEX/UPS,
  • In order to protect the contents of your mailing from the elements throughout the delivery process, we strongly encourage you to mail your passport application and any personal documents using a secure means of packaging, such as a Tyvek

If you have any questions or concerns, please do not hesitate to contact us.

FYI:

Online Passport Wizard <https://pptform.state.gov/> for Passport Applications

The Special Issuance Agency (SIA) encourages all individuals applying for diplomatic, official, and no-fee dependent passports to utilize the Online Passport Wizard <https://pptform.state.gov/> for completing passport applications. The Online Passport Wizard is designed to assist applicants to electronically complete a passport application form, which includes an integrated barcode containing the applicant’s biographic information. This barcode allows for quicker processing once received by a passport agency.

Using the Online Passport Wizard <https://pptform.state.gov/> reduces data-entry errors and processing time, and helps the applicant complete the correct form(s). The application wizard can be used to create application forms for new passports, to replace lost or stolen passports, to renew expiring passports, to request corrections to existing passports, or to add additional pages to an existing passport.

The online wizard is found at pptform.state.gov <https://pptform.state.gov/> .

For a second diplomatic passport*, the following must be submitted:

  • DS-82
  • Current passport photo
  • Most recent passport*
  • Memo provided justification for a second passport
  • Diplomatic information sheet

Plus, if USPSC –

  • Contract Cover Page
  • Contract Page Listing Renewal Periods

*If you are requesting the renewal of your 2nd Diplomatic passport, you also need to submit your primary Diplomatic passport

For lost or stolen passport –

  1. Original Birth Certificate /Proof of Identification and Citizenship
  2. Completed but not signed DS 11
  3. 2 Passport photos
  4. DS 64 – Lost or Stolen passport form
  5. Letter of Request – We prepare it with your information (diplomatic passport information sheet)
  6. Copy of Travel Authorization and sponsor’s Diplomatic passport bio page

An acceptance officer would be involved if you are applying for a lost passport. The process would have to be facilitated ‘in-person’ meaning that you must go to Passport office or to a US post office so that you could go through a special process to confirm that you may go through the process of applying for the lost passport.

 

If you’re going to the US Post office, you need to instruct the Post Office Acceptance Officer to seal the application in an envelope; enclose a copy of the Letter of Request and to give it back to you for Agency processing (“Hand Carry” ).  

 

Please send/bring the sealed envelope and requirements to:

Attn: Ernie Borja

USAID/Classified Visa and Passport Services

1300 Pennsylvania Avenue N.W.

Room C1-7

Washington, D.C. 20523

Tel. 202.842.8617 / 202.842.8618

Fax 202.812.8619

  • We strongly encourage you to mail your passport application and any personal documents using a traceable delivery method – FedEx/UPS, etc.
  • In order to protect the contents of your mailing from the elements throughout the delivery process, we strongly encourage you to mail your passport application and any personal documents using a secure means of packaging, such as a Tyvek envelope.

If not RRB pick-up, enclose a self-addressed stamped return envelope.

For additional information-

http://travel.state.gov/passport/lost/lost_848.html

 

Get in touch

1300 Pennsylvania Avenue N.W.: Room C1-7: Washington, D.C. 20523: Tel. 202.842.8617 / 8618: Fax 202.842.8619: info@classifiedvps.com

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